SATISFACTORY ACADEMIC PROGRESS POLICY
All students in the Business and Industry Technology (BIT) as well as the Business Office Information Systems (BOIS) programs are required to meet the standards of academic performance that are outlined in the sections below and they are evaluated regularly to determine that the standards are met. These standards have multiple components: a minimum cumulative grade point average requirement (CGPA); a minimum successful completion rate based on all clock hours attempted; and, a maximum time frame requirement to successfully complete all required clock hours for the program.
As described below, each student must achieve the minimum CGPA within the maximum time frame established, achieving the required completion rate of 70% at each evaluation point. Failure to meet these standards may result in dismissal from the academic program and in ineligibility to earn the certificate for the BIT or the BOIS programs.
MAXIMUM TIME FRAME (MTF)
Students who adhere to their assigned class schedules and achieve the minimum passing scores in each of their courses will complete the Business and Industry Technology program in 320 clock hours or the Business Office Information Systems in 648 clock hours.
For any student who, for any reason, has not remained on track with his or her studies, the maximum time frame (MTF) to successfully complete the programs are 480 clock hours for BIT and 972 clock hours for BOIS.
The MTF, which is 1.5 times the normal completion time of 320 clock hours for BIT and 648 clock hours for BOIS, is computed from the very first clock hours in which the student enrolled and originally began his or her studies in the BIT or the BOIS programs. Any student who does not successfully complete the program within the 480 or 972 clock-hour MTF for BIT or BOIS, respectively, cannot earn the Business and Industry Technology or Business Office Information Systems diploma.
The MTF for transfer students will be adjusted individually according to the total number of clock hours they successfully transferred into the program. The total number of hours the transfer student needs to complete the ETI program will be multiplied by 1.5 to determine that student’s MTF.
SATISFACTORY ACADEMIC PROGRESS (SAP) EVALUATION
- The Business and Industry Technology program contains a total of eight courses. For purposes of SAP, the program is divided into two segments of three courses each or 120 hours and one segment of two courses or 80 hours. The Business Office Information System program contains a total of fifteen courses. For purposes of SAP, the program is divided into three segments of five courses each or 228 hours for the first two segments and 192 hours for the third segment. Students are evaluated for SAP after the completion of each segment of a program.
- If a student fails a course before a segment ends, the student is immediately placed on academic probation.
- The student will remain on academic probation until:
(1) The student retakes the failed course when it is next offered and passes it on the next attempt; or,
(2) The student retakes the failed course and fails it again; or,
(3) The student takes another course (before retaking the first course) and fails it.
- If the student takes the course a second time and passes it, the student is removed from academic probation.
- If the student fails the course for a second time, the student is academically dismissed from the school.
- If the student takes another course (before retaking the first course) and fails it, the student is academically dismissed.
3. At the end of a segment, any student whose cumulative grade point average (CGPA) is below 2.0 or whose successful completion rate is less than 70% of all clock hours attempted will be placed on academic probation.
- The student will have one segment to raise his or her CGPA to 2.0 or higher and/or their completion rate to 70% or better.
- Any student who fails to earn the minimum CGPA or the required completion rate by the end of the probationary segment will be academically dismissed from the institution.
Any student who has been placed on academic probation for the first time but feels that there were mitigating circumstances that caused him or her to fail the SAP standard, may file a written appeal with supporting documentation to the Lead Instructor, who, with the Executive Director/CEO and another school administrator will make the decision whether to accept the student’s appeal.
If the student’s appeal is granted, the student will be considered to be making satisfactory academic progress.
Any student who has been academically dismissed will not be considered for readmission to ETI until six months have passed. The student will have to reapply for admission, satisfy all admissions criteria in effect at the time, satisfy any outstanding financial obligations to the school, and retake any failed classes before proceeding to other courses.
The grading system for academic performance appears below. Unless otherwise indicated, each grade earned is calculated into the student’s cumulative grade point average (CGPA) and the clock hours assigned for the course taken are included in the calculation of total clock hours attempted.
|A||93 – 100||4.0||Excellent|
|A-||90 – 92||3.7|
|B+||87 – 89||3.3|
|B||83 – 86||3.0||Good|
|B-||80 – 82||2.7|
|C+||77 – 79||2.3|
|C||73 – 76||2.0||Satisfactory|
|C||70 – 72||1.7|
|D+||67 – 69||1.3|
|D||65 – 66||1.0||Below Average|
|F||64 and below||0.0||Failing|
|TC||——||——||Transfer Clock Hours3|
1 Grade not calculated into cumulative grade point average (CGPA) but course hours are included in total clock hours attempted.
2 Grade not calculated in CGPA and course hours are not included in total clock hours attempted.
3 Transfer clock hours transferred from another institution. Course grade not calculated in CGPA and course hours are not included in total clock hours attempted.
The new grade for a failed course that has been repeated will not replace the prior grade. Both the grade earned and the clock hours taken for the repeated course will be included in the SAP calculations.
Incomplete (Grades of I)
At the discretion of the instructor, a student may be assigned a temporary grade of incomplete (I) to allow the student more time to complete missing coursework or to take a required exam. Upon completion of the work or exam, the earned grade replaces the grade of “I” and is calculated into the grade average for the segment and for the CGPA. If the missing work or exam is not completed within two weeks from the last day of the course, a grade of “F” will be assigned and computed into the final grade average for the course and into the CGPA.
A grade of TC is assigned for a student’s successful transfer of clock hours (or converted credits) earned from an accredited institution. Neither the grade nor the clock hours are included in the CGPA or clock-hours attempted calculations. The total number of clock hours transferred is deducted from the total number of clock hours needed for program completion. The maximum time frame (MTF) for a transfer student will be 1.5 times the total hours needed for program completion.
Note that courses completed at ETI and accepted for transfer into a new ETI academic program will be identified separately on the ETI transcript. Grades earned for those courses will be included also. ETI transferred courses and grades will be included in CGPA calculations and in clock hours attempted and successfully completed to determine whether a student is making satisfactory academic progress.
A student who formally withdraws from the institution before the mid-point (50% or half-way point) of a course will be assigned a grade of “W” for the course. The “W” grade is not included in the calculation of the CGPA and the clock hours for the course are not included in the determination of total clock hours attempted. A student who withdraws or drops after the midpoint of a course will be assigned a grade of “F”.
The failure of a student to notify the director in writing of withdrawal may delay refund of tuition due pursuant to Section 5002 of the Education Law.
A grade of AU is assigned to an individual who enrolled in a course solely for the purpose of auditing the class. The grade has no point value, is not included in the calculation of CGPA, and the clock hours for the course are not included in the determination of credits attempted.
A student who wishes to change academic programs must make an appointment with the Admissions Office to complete a new enrollment agreement. All courses completed in the student’s previous program that are common to the new program will be transferred into the new program. The grades earned for those courses along with the clock hours attempted and clock hours successfully completed for the courses will also be transferred. The maximum time frame (MTF) for the new program will be calculated reducing the MTF by the number of successfully completed clock hours transferred. A student who is on academic probation at the time of the program change will remain on academic probation in the new program for one academic segment and must achieve the minimum SAP standard by the end of that period to remain enrolled in the school.
SEEKING TO EARN AN ADDITIONAL CREDENTIAL
A student who has successfully completed one academic program at ETI and who wishes to enroll in another program must make an appointment with the Admissions Office to complete a new enrollment agreement. Any courses successfully completed in the prior program that are common to the new program and the clock hours earned for those courses will be transferred into the new program. Both the grades and the clock hours will be included in the CGPA and clock-hours attempted calculations for the new program.